Missed PMI Procedure

 

Date: January 10, 2026

Reviewed: January 2026

Next Review: January 2027

 

1. Purpose

To ensure vehicles or equipment that miss a scheduled Preventive Maintenance Inspection (PMI) are controlled, assessed, and returned to service safely without increasing risk of failure or incident.

 

2. Definition

A Missed PMI occurs when a vehicle:

• Exceeds the scheduled PMI date or mileage as defined in the Operator’s Licence

• Has no documented PMI approval within the required interval

 

3. Usage Restriction

  Vehicles with a missed PMI must NOT be operated

Exception only if:

• Written authorisation is provided by Maintenance and Management

• Operation is strictly limited to movement for inspection or repair

 

4. Inspection & Maintenance

• Perform full PMI inspection by authorised maintenance personnel before vehicle re-enters service.

• Address and document all identified defects

• Following a major defect or damage it is best practice to perform a PMI regardless of previous schedule.

 

5. Clearance to Return to Service

A vehicle may return to service only when:

• PMI is completed and documented

• All defects are rectified

• “DO NOT USE” tag is removed by authorised personnel

 

6. Documentation & Records

• Update maintenance system with completed PMI

• Adjust PMI schedule in line with the Operator’s Licence

• Record reason for missed PMI

 

7. Accountability

• Supervisors must ensure PMI schedules are followed

• Repeated missed PMIs may result in:

• • Disciplinary action

  • Review of scheduling or resource planning

  • Operator Licence restrictions

 

8. Continuous Improvement

• Review PMI scheduling process

• Implement reminders or automated alerts

• Conduct periodic audits of PMI compliance